Office Coordinator/ Administrator

 

Burgiss is the leading global provider of private capital data and analytics. Our analytics platform and research quality data help clients make better investment decisions. 

The Office Coordinator/ administrator will be the face of Burgiss Stellenbosch. They will be responsible to ensure the office space is functioning optimally. The main responsibilities include management of office operations, office compliance, payments and HR administration.

Core Responsibilities:

  • Reception - manage visitors, phone lines, phone extensions, deliveries and booking of meeting rooms

  • Facilities - liaise with building management to resolve any office related issues

  • Payroll - collate monthly payroll changes

  • Office Supplies and Equipment – monitor and order office supplies and equipment

  • Budgets - track and monitor office supplies and engagement budget 

  • Recruitment - post job adverts, screen CVs, set up interviews, provide feedback to candidates, arrange pre-employment checks and maintain the ATS (applicant tracking system)

  • New Joiners - make necessary arrangements for new joiners (obtain security tags, update records and set employee up for benefits and payroll)

  • HR Admin - filing, drafting documents, record keeping and reporting 

  • Compliance - Health & Safety compliance; monitor Employment Equity and Work Place Skills data

  • Office Engagement - support the organization of staff events and engagement initiatives throughout the year 

  • Ad hoc duties as requested by the HR Director

Qualifications, Skills & Experience

  • University degree preferable

  • 3-5 years office administration experience 

  • Exposure to payroll processes

  • Reliability, attention to detail, discretion and ability to work under pressure 

  • Excellent computer skills (proficiency in Microsoft Office suite, especially excel)

  • Excellent communications and interpersonal skills 

  • Ability to handle a diverse workload