Administrative Assistant

 

The Administrative Assistant’s role is to assist maintain the pleasant work environment in the Sofia office of Burgiss. The assistant’s main responsibilities include providing general administrative support to our employees, maintaining the successful relationships with vendors and service providers, assisting the leadership team, organizing office operations, and enacting procedures. The Assistant is expected to ensure the smooth running of the office and help improve company procedures and day-to-day operations.

Core Responsibilities:

  • Maintain the office main line phone on reception

  • Serve as the point person for office administration functions

  • When requested - coordinate with IT service provider, liaise with facility, liaise with and supervise the work of different vendors – e.g. cleaning company, stationary delivery, food delivery, etc.

  • Arrange courier services whenever required

  • Ensure filing systems of all office and financial documents are maintained and current;

  • Plan and keep stationary, kitchen and other office supplies stocked

  • Meet and greet visitors, ensuring the respective procedures are followed (do not allow guests unaccompanied in the office premises)

  • Assist the team with organizing meetings and booking meeting rooms - control meeting room booking through central booking calendar

  • Support the HR with the local health and safety regulations, documentation, and updates

  • Prepare any ad hoc reports needed around the office management

  • Supports the local HR manager, when required

  • Other tasks as given by and required by the direct manager

Qualifications and Experience:

  • Excellent verbal and written communication skills

  • Fluent English language skills

  • High school or University degree (can be currently pursuing their Bachelor’s degree)

  • Some experience in office administration will be a great advantage

  • Strong computer literacy with excellent knowledge of Excel, PowerPoint, Word and Outlook, etc.

  • Strong planning and organizational skills

  • Multi-tasking and prioritizing, attention to details

  • Team player, fast learner

  • Integrity