The Administrative Assistant’s role is to assist maintain the pleasant work environment in the Sofia office of Burgiss. The assistant’s main responsibilities include providing general administrative support to our employees, maintaining the successful relationships with vendors and service providers, assisting the leadership team, organizing office operations, and enacting procedures. The Assistant is expected to ensure the smooth running of the office and help improve company procedures and day-to-day operations.
Maintain the office main line phone on reception
Serve as the point person for office administration functions
When requested - coordinate with IT service provider, liaise with facility, liaise with and supervise the work of different vendors – e.g. cleaning company, stationary delivery, food delivery, etc.
Arrange courier services whenever required
Ensure filing systems of all office and financial documents are maintained and current;
Plan and keep stationary, kitchen and other office supplies stocked
Meet and greet visitors, ensuring the respective procedures are followed (do not allow guests unaccompanied in the office premises)
Assist the team with organizing meetings and booking meeting rooms - control meeting room booking through central booking calendar
Support the HR with the local health and safety regulations, documentation, and updates
Prepare any ad hoc reports needed around the office management
Supports the local HR manager, when required
Other tasks as given by and required by the direct manager
Qualifications and Experience:
Excellent verbal and written communication skills
Fluent English language skills
High school or University degree (can be currently pursuing their Bachelor’s degree)
Some experience in office administration will be a great advantage
Strong computer literacy with excellent knowledge of Excel, PowerPoint, Word and Outlook, etc.
Strong planning and organizational skills
Multi-tasking and prioritizing, attention to details
Team player, fast learner